Every one of us is having the same number of hours, minutes and seconds in a day to balance work duties, hobbies and personal life. Somehow, even the busiest people in the world seem to have found the best formula to manage time efficiently, while others still struggle to keep up with the schedule. If you were to carefully analyze your daily schedule, surely you’ll notice how by just making 3 important changes, time management won’t be an issue anymore.
Manage every minute of your time. As much as it sounds like some weird obsessive-compulsive behavior, managing everything you do throughout the day, even what you have planned in your spare time, helps you make time for everything, even if you are as busy as it can be. This means planning ahead everything: business, leisure, communications and even your memory. Why? Because planning requires keeping a tight schedule and you can’t remember everything, so you have to write everything down using notes, your smartphone, computer folders or whatever you find most convenient. Learn to delegate the tasks that you don’t have to do yourself, regardless if at the office or at home and rely on your communicational skills. Often, people lose a lot of time because they’re not able to communicate with co-workers and often things get confused on who should do a certain task, when’s the deadline or what changes were made during the project.
Learn how to evaluate. Each morning, when you revise the list of things to do (if you don’t have one, it’s time you start making one), take a couple of minutes of your time to divide tasks into important and unimportant ones and urgent and not urgent tasks. This method is attributed to former US president Dwight Eisenhower. Keep in mind that not all urgent tasks are also important and not important tasks are urgent. For instance, let’s assume you have a very important project with a deadline until the end of the month, but you have another project not as important with deadline next week. It makes more sense working on the project with the closest deadline, even though it’s not as important, because you can get it out of the way faster and have more time for the important project.
Simplify things. Sometimes, less means more. It’s better to politely refuse and not take any supplementary tasks if your schedule is already full. You won’t perform better if you don’t have enough time to do quality work. This applies to your free time too, because if you planned a night out with friends, you’ll be too tired to watch a movie with another friend for instance. If you know you won’t be able to offer something your full attention and dedication, it’s best to better pass on it.
In conclusion, time management is not as difficult as it seems, if you just take the time to get better organized and learn how to prioritize.
Using a reliable and efficient software like ExTreM Time Sheet will help your company’s employees to manage time and perform better in their daily tasks.
Photo: Pixabay.com, user: geralt