Perhaps for many of you, document management systems don’t represent anything new. But if in your company such a system is being implemented only now, or if you still think if it’s worth investing in a document management system, because you don’t know in which way it could help you, we present you many useful tips on how to integrate VENDOM in various business projects and how you can benefit from it.
- Firstly, VENDOM can easily be integrated with standard applications used by Microsoft Windows. These applications include Microsoft Office programs, but it can be used as well for storing and archiving PDF files, models created in CAD, different types of pictures, scanned documents and other files. These include the files received via email or attachments in email, so any document received, sent or shared between users can be stored in the database used by the document management system.
- Secondly, VENDOM stands out by its accessibility. Although all documents are safely stored, and you have predefined access rights based on user, budgets, projects or other parameters, however the documents are accessible to all users as they only have to connect through a LAN, Web, VPN or CITRIX. Thus, any system user can access the documents anytime, anywhere in the world. This is most helpful when working with remote employees, external staff or to share documents with various business partners.
- There are no limitations in terms of the number of users or number of companies. Documents can be stored in the VENDOM document management system depending on different criteria, including by type of project or by company. Thus, all your company’s projects are found in the same place, and can be managed simply and easily, without the documentation corresponding to each project mixing, so then it might be difficult to find a document that you need in a timely manner.
- In the case of engineering companies and not only it’s very useful to calculate the progress realized within a project. This can take time and requires organizing skills on the part of all employees involved in the project, to each of them reporting their “piece” of work. However, through task lists and other documentation used for verification, the system can automatically calculate the progress of a project, which saves time when reporting.
- Finally yet importantly, VENDOM keeps a complete history of all documents, including their previous versions, so that supervisors can check anytime changes made by each employee on a document and the date when the change was made. This is very useful for preparing final reports.
As you can see, a document management system is much more useful than it seems at the first view and is virtually indispensable for any company regardless of the industry in which it operates. We recommend VENDOM, a document management system specifically designed for large companies and corporations who need to manage large volumes of documents daily. This system can easily be integrated in any type of corporate projects. For more information, don’t hesitate to ask for a personalized offer.